General
Circular
No.05/2014, No. HQ/7/2002-Computerisation, dated 28th March, 2014
To,
All Regional
Directors
All Registrar of
Companies
All Stakeholders
The Ministry has
reviewed the process of issue of certified copies of the documents filed with
the Registrar of Companies. As per the existing process, in case a User applies
for the certified true copy of any document, he needs to pay MCA fee online at
MCA portal. The fee is computed based on the number of documents required.
2. Once
the selection of documents is done and the requisite MCA fee is paid, the
Stakeholder is required to approach the jurisdictional
ROC along with the application and the acknowledgement of the fee paid. The
application needs to be filed along with Stamp Papers of requisite value and
the Court Fee stamp attached to the same. The amount of Stamp Duty as well as
Court Fee varies from State to State. On receipt of the application, the
respective ROC affix the certified documents on the Stamp
paper and returns the same to the Stakeholder (Applicant) duly
certified.
3. With a
view to identify and improve the component causing delay in issue of certified
copy the Ministry has enabled payment of Stamp Duty as well as Court Fee online
through MCA portal. This would enable the respective ROCs to send the certified
documents without awaiting for physical stamp papers
and any formal application (with Court Fee Stamp) in this regard.
4. Amount
of Court Fee shall be added to the MCA fee calculated by the system for getting
Certified Copies. This would be based on the State in
which the registered office of the company is situated.
Court Fee would be added per SRN irrespective of number of
documents applied for.
5. Stamp
duty for obtaining certified true copy would also be paid electronically
through the system as per the existing process. The Stamp Duty would be
calculated based on document, number of copies requested and the State wherein
the registered office of the company is situated. Separate SRN will be
generated for payment of Stamp Duty.
6. After the application is completely processed; an
acknowledgement for stamp duty payment shall be generated separately. The same
to be appended to the certified copy of the document. The certified copy of the
documents requested shall be sent to the stakeholder by the jurisdictional
Registrar of Companies within 15 days by post. The Copies would be sent at the address of applicant mentioned in the challan.
7. The
Registrar of company shall ensure that the corresponding amount of court fee
stamp is pasted against the record of dispatch of certified copy or the print
out of the challan for payment of MCA fee. The court fee stamp paid by ROC will
be booked as Office expenses.
8. The
Circular shall be effective from 31.03.2014.
.
.
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